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Arca Partner Benefits & Responsibilities
The following outlines the benefits and responsibilities of participation in the Arca collaborative digital repository.
Offering educators, researchers, and learners access to a digital repository service has become imperative for many Canadian organisations. Supporting a stand-alone digital repository is beyond the reach of many. However, participation in the Arca collaborative digital repository makes it possible through collaboration, cost-sharing, and coordination of infrastructure and resources.
By participating in Arca, sites are able to:
- Build for the future;
- Coordinate digital resource management efficiently;
- Comply with federal grant funding policies;
- Avoid costs through centralized coordination & licensing;
- Reinforce organisation brand position & prestige;
- Access the Arca Administrative Centre, including technical expertise, training, communication infrastructure, etc..
Requirements & Responsibilities
The Arca service can only be as robust as its members; Arca participants must meet the following requirements:
- Embrace Arca vision and values;
- Be operational in Canada and demonstrate a commitment to the principle of open access;
- Be a BC ELN Partner Library, meeting membership requirements for BC ELN Partner Libraries; OR
- Belong to a consortium or organisation with an existing relationship and a signed Letter of Understanding with BC ELN.
Responsibilities of Arca participants include:
- Provide a yearly Arca Service Support fee and possible implementation, advanced support, additional storage or withdrawal fees as set out in the current Arca Service Support Fee model;
- Designate a primary organisational contact for Arca;
- Participate actively in the Arca community of practice;
- Participate in Arca governance as per the Arca Advisory Committee Terms of Reference;
- Advocate for Arca within their organisation.
Responsibilities of the Arca Administrative Centre include:
- Implementation support;
- Front-line troubleshooting and technical support; liaison with service provider/development community on bugs;
- Management of the Arca enhancement process and liaison between participating organisations and service provider/development community on enhancement requests;
- Ongoing service support, including communications, repository staff and administrator training, coordination of service support fees, governance, and service provider negotiations.
Respsonsibilities of the Arca Advisory Committee include:
- Representing the interests and concerns of its constituent organisations;
- Providing guidance to BC ELN on digital repository development, implementation, and policy issues;
- Setting the yearly Arca Service Support Fee;
- Approving project budgets;
- Bringing forward issues and suggesting improvements;
- Carrying out research, or other work, in support of Arca and offering recommendations;
- Communicating regularly with colleagues on Arca's aims and progress;
- Monitoring and managing risks and mitigating threats to the viability of Arca;
- Reporting to the BC ELN Steering Committee.
Responsibilities of the BC ELN Steering Committee include:
- Overseeing the financial health of Arca;
- Endorsing the Arca strategic priorities;
- Monitoring and evaluating the effectiveness of Arca;
- Ensuring that Arca activities follow needs requirements of BC ELN initiatives;
- Monitoring and managing risks and mitigating threats to the viability of BC ELN.
Questions about Arca Benefits & Responsibilities can be directed to the Arca Administrative Centre.