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Arca Partner Benefits & Responsibilities

The following outlines the benefits and responsibilities of participation in the Arca collaborative digital repository.


Offering educators, researchers, and learners access to a digital repository service has become imperative for many Canadian organisations. Supporting a stand-alone digital repository is beyond the reach of many. However, participation in the Arca collaborative digital repository makes it possible through collaboration, cost-sharing, and coordination of infrastructure and resources.

By participating in Arca, sites are able to:

  • Build for the future;
  • Coordinate digital resource management efficiently;
  • Comply with federal grant funding policies;
  • Avoid costs through centralized coordination & licensing;
  • Reinforce organisation brand position & prestige;
  • Access the Arca Administrative Centre, including technical expertise, training, communication infrastructure, etc..

Requirements & Responsibilities

The Arca service can only be as robust as its members; Arca participants must meet the following requirements:

Responsibilities of Arca participants include:

  • Provide a yearly Arca Service Support fee and possible implementation, advanced support, additional storage or withdrawal fees as set out in the current Arca Service Support Fee model;
  • Designate a primary organisational contact for Arca;
  • Participate actively in the Arca community of practice;
  • Ensure that appropriate rights to upload content into Arca are obtained, and that content being uploaded does not infringe upon anyone's copyright;  
  • Participate in Arca governance as per the Arca Advisory Committee Terms of Reference;
  • Advocate for Arca within their organisation.

Responsibilities of the Arca Administrative Centre include:

  • Implementation support;
  • Front-line troubleshooting and technical support; liaison with service provider/development community on bugs;
  • Management of the Arca enhancement process and liaison between participating organisations and service provider/development community on enhancement requests;
  • Ongoing service support, including communications, repository staff and administrator training, coordination of service support fees, governance, and service provider negotiations.

Responsibilities of the Arca Advisory Committee include:

  • Representing the interests and concerns of its constituent organisations;
  • Providing guidance to BC ELN on digital repository development, implementation, and policy issues;
  • Setting the yearly Arca Service Support Fee;
  • Approving project budgets;
  • Bringing forward issues and suggesting improvements;
  • Carrying out research, or other work, in support of Arca and offering recommendations;
  • Communicating regularly with colleagues on Arca's aims and progress;
  • Monitoring and managing risks and mitigating threats to the viability of Arca;
  • Reporting to the BC ELN Steering Committee.

Responsibilities of the BC ELN Steering Committee include:

  • Overseeing the financial health of Arca;
  • Endorsing the Arca strategic priorities;
  • Monitoring and evaluating the effectiveness of Arca;
  • Ensuring that Arca activities follow needs requirements of BC ELN initiatives;
  • Monitoring and managing risks and mitigating threats to the viability of BC ELN.

Questions about Arca Benefits & Responsibilities can be directed to the Arca Administrative Centre.