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Arca Benefits & Responsibilities for COPPUL Partners

The following outlines the benefits and responsibilities of participation in the Arca collaborative digital repository for Council of Prairie and Pacific University Libraries (COPPUL) partners.


Offering educators, researchers, and learners access to a digital repository has become imperative for many Canadian post-secondary institutions. Supporting a stand-alone digital repository is beyond the reach of many. However, participation in the Arca collaborative digital repository makes it possible through collaboration, cost sharing, and coordination of infrastructure and resources.

By participating in Arca, sites are able to:

  • Build for the future;
  • Coordinate digital resource management efficiently;
  • Comply with federal grant funding policies;
  • Avoid costs through centralized coordination & licensing;
  • Reinforce institution brand position & prestige;
  • Participate in governance, strategic planning, and service development;
  • Access the Arca Administrative Centre, including technical expertise, training, communication infrastructure, etc..

Requirements & Responsibilities

Arca can only be as robust as its members; COPPUL partners must meet the following requirements:

  • Embrace Arca vision and values.
  • Be operational in Canada.
  • Belong to a consortium with an existing relationship with BC ELN.

Responsiblities for COPPUL partners include:

  • Providing a yearly Arca Service Support fee as determined by the Arca Advisory Committee and set out in the current Arca Service Support Fee model found at <>.
  • Designating a primary institutional contact for Arca.
  • Participating actively in the Arca community of practice.
  • Advocating for Arca within their institution.

Responsibilities of the Arca Administrative Centre include:

  • Front-line troubleshooting and technical support; liaison with service provider/development community on bugs.
  • Management of the Arca enhancement process and liaison between participating institutions and service provider/development community on enhancement requests.
  • Implementation support.
  • On-going service support, including communications, repository staff and administrator training, coordination of service support fees, governance, and service provider negotiations.

Responsibilities of the Arca Advisory Committee include:

  • Representing the interests and concerns of its constituent institutions.
  • Endorsing the annual Arca Expenditure Plan.
  • Developing and approving Arca policies.
  • Monitoring and managing risk and mitigating threats to the viability of Arca.
  • Providing guidance to BC ELN on digital repository development, implementation, and policy issues.
  • Planning Arca strategic directions.
  • Communicating regularly with colleagues on Arca's aims and progress.
  • Reporting to the BC ELN Steering Committee.

Responsibilities of the BC ELN Steering Committee include:

  • Overseeing the financial health of Arca.
  • Endorsing Arca strategic priorities.
  • Monitoring and evaluating the effectiveness of Arca.
  • Ensuring that Arca activities follow needs requirements of BC ELN initiatives.
  • Monitoring and managing risks and mitigating threats to the viability of BC ELN.

Questions about Arca Benefits & Responsibilities for COPPUL Partners can be directed to the Arca Administrative Centre.