Associate Member Application Form

1 Start 2 Complete

Personal Information

Your name *

Your email *

Your role *

Explain your role and position in the library and within the institution.

The Institution

Name of your institution *

Briefly describe your institution and the programs it offers *

BC ELN requires that members be operational in the province of British Columbia. Satellite campuses of institutions that operate outside of BC are not eligible for membership. Please list all of your locations within BC. *

Please provide accredited annual Full Time Equivalent (FTE) student numbers. *

Do you have consent by the Province of British Columbia through the Degree Quality Assessment Board *

Yes

Other

Are you designated by the Private Training Institutions Branch of the Ministry of Post-Secondary Education and Future Skills in BC *

Yes

Other

Do you have authority from the Government of BC to offer credentials (includes institutional charters passed by the BC Legislature)? *

Yes

Other

Please name the highest credential awarded from your institution *

If you answered 'other' to any of the questions above, please provide more detail here.

Your Library

Please describe the physical library space that is available to students. *

Make sure to include details such as size, number of computers, types of services.

Technical Requirements for Participation

All BC ELN member libraries must meet technical requirements for participation. Please review the technical requirements.

Does your institution meet these technical requirements for membership? *

yes

unsure

If you answered 'no' or 'unsure' to the previous question, please provide more detail here.

What system do you use for your library catalogue? *

Please include the URL for your library catalogue.

List the vendor and name of any research databases that you currently subscribe to. *

Please also provide the URL for your database page.

Access to the Library Resources

Authenticating or validating your students is an important part of our licensing program and a requirement for membership. It is also a requirement that BC ELN partners provide off site access for students that is authenticated beyond a single institutional username/password. Note that BC ELN does not manage authentication for its members. That is done by the library itself.

Does your institution have distinct or static IP addresses assigned to it? *

Yes

Other

If you answered Other above, please use the space below to explain your IP configuration.

We use the following authentication method to provide our students with off site access to resources. *

Ezproxy

OpenAthens

Referral URL

Other

If you selected Other to the question above, please provide more detail in the space below.

If you would like BC ELN to do further follow up authentication, please provide your institutional tech support contact info.

It is requirement of BC ELN Associate members to have dedicated and qualified library staff in place. Please provide the number of staff and their credentials in the space below. *

Please describe the library services you provide. *

Make sure to cover all areas - in person and/or chat reference, instruction, interlibrary loan, repository, etc.

Membership Expectations and Costs

A membership fee and Common Suite costs are required annual fees for Associate Members.

The Common Suite is a set of resources that is licensed by all members of BC ELN. Pricing is negotiated based on BC ELN tiers and varies depending on where an institution falls in that structure. More about the BC ELN Common Suite is available at https://bceln.ca/resources/bc-eln-common-suite.

You can find more information about the Associate Member fee schedule at https://bceln.ca/partner-libraries/membership/associate-member-fee-schedule.

It is important to understand that all BC ELN members must embrace the vision, mission, core values, and principles of BC ELN as presented in the BC ELN Strategic Plan. The strategic plan can be found at https://bceln.ca/about/strategic-plan.

Outside licensing, Associate Members may join any BC ELN service (Arca, AskAway, Illume, WriteAway) if the Associate Member meets all requirements listed for the respective service. Associate Members can choose to be members only and not participate in any of BC ELN’s optional services. However, membership is a requirement to participate in any of BC ELN’s services.

What BCELN services and resources interest you?

Licensing eresources & databases

AskAway Chat Reference Service

WriteAway

Other

Please note that BC ELN services each have their own service costs and criteria for participation. Shared services like AskAway and WriteAway also require staffing from participating institutions.

If you answered Other above, please let us know which resources and services you are interested in.

By submitting this form I understand the following: *

There is an annual membership fee of $1,500 CDN for 2 yr institutions; $3,000 fee for 4 yr institutions

That I embrace the BC ELN Strategic Framework

That all information on this form is correct to the best of my knowledge

Use this space to provide more details or ask any questions that you may have.

Leave this field blank

You are here

Associate Member Application Form

Member Engagement Survey Results: Eager to Connect and Learn

Request for Proposals: Removing Barriers Initiative

Raising Awareness of Library Consortia

Pride in Every Gesture: BC ELN’s Commitment to Inclusion

BC ELN-BCHDP Support Service: Early Notice 2025/26